Office move checklist
How to plan your company move — step by step.
From the first plans- To the follow-up
- Nothing forgotten
3–6 months before
- Appoint one person responsible for the move — someone who keeps the timeline, suppliers and information together
- Check the notice period and the restoration terms in your current lease
- Set a moving date — pick a time when the business can handle a short pause
- Ask for a quote — at Pandy we do an on-site inspection and the quote is free
- Plan the new premises: workstations, meeting rooms, storage and where network and power go
1–2 months before
- Take inventory of furniture and equipment: what comes along, and what is sold, donated or recycled?
- Order the move of broadband, telephony and alarms to the new address in good time
- Plan the IT move: servers, network, printers and screens — and who connects them
- Decide who packs: each employee their own desk, or packing of the whole office
- Tell employees about the timeline and what is expected of them
The weeks before
- Get moving boxes and packing materials — we lend moving boxes and other moving materials
- Label boxes and furniture with the room or spot in the new premises
- Check loading areas, lifts and access at both buildings
- Order mail forwarding and update the address on your website, invoices and contracts
- Tell customers, suppliers and partners your new address
On moving day
- Have a contact person on site at both premises
- Back up data before computers and servers are disconnected
- Walk through every room, storeroom and cupboard before the van leaves
- Check that keys, access cards and codes work at the new premises
After the move
- Assemble furniture, unpack and put up pictures, TV screens and whiteboards
- Test the network, Wi-Fi, printers and telephony before employees arrive
- Restore the old premises according to the lease — filling, painting and move-out cleaning
- Return keys and access cards for the old premises
- Update the company's address with the Swedish Companies Registration Office (Bolagsverket) and other registers
We plan and project-manage
Pandy plans and project-manages your whole office move — from packing and disassembly to carrying, moving vans and follow-up at the new premises.
Recycle old office furniture
Whatever isn't coming along, we make sure finds new owners — the profit goes straight to you. If the items can't be sold, they are donated or recycled.
Moving and installing IT
Servers, routers, printers, computers and screens are moved safely, and we make sure the network and Wi-Fi are up and running at the new premises.
Cleaning the premises
Move-out cleaning of the old premises and regular office cleaning at the new one — the same supplier all the way.
Common questions before the office move
How far ahead should you plan an office move?
The earlier the better — ideally start a few months ahead, especially with terminating the lease and moving broadband and telephony. But we have no real limit on how quickly we can help: if you're moving tomorrow, we'll try to help you too.
What does an office move cost?
It depends on the size of the office, the amount of furniture and equipment, and the distance. We do an on-site inspection and get back to you with a free, tailored quote. Fill in the form or call 08-33 21 18.
Can you move between cities?
Yes. We move offices both within Stockholm and between cities.
Do you help with packing?
Yes. We help with packing and lend moving boxes and other moving materials. We protect screens and pictures with bubble wrap, special boxes and moving blankets.
Can you store furniture during the move?
Yes, we offer storage — for example if the new premises aren't ready when you have to leave the old ones.
Can we use the RUT deduction?
No. According to the Swedish Tax Agency's rules, only private individuals can use the RUT deduction.
Do you have insurance and guarantees?
Yes – of course we are insured. Pandy has the required liability insurance with Trygg Hansa for our various lines of business. Our moving services follow the general terms of BOHAG 2010 and KONTOR 2003. In addition, all of Pandy's partners and subcontractors are required to be fully insured.
Our guarantee is always that you should be super happy with the result.
Are your staff bound by confidentiality?
Yes, all our employees are bound by strict confidentiality.
Join more than 700 other companies
Get a quick quote on office cleaning, office moving, assembly and much more with Pandy.
Office cleaning
Pandy's regular cleaning makes your premises extra pleasant for colleagues and visitors alike. Our trained cleaners always deliver the best results. Book a free visit today and we will tell you more.
- Regular cleaning
- Event cleaning
- Window cleaning
- Rug and sofa cleaning
- Window cleaning
Assembly and office handyman
Book Pandy's trained handymen to help you with assembly at the office. Get quick help with simpler craftsmanship and service by getting a free quote for what your company needs help with.
- Putting up pictures & whiteboards
- Refurnishing/carrying help
- Putting up a logo or sign
- Mounting a TV on the wall
- Assembling office furniture
Office moving
As a full-service moving company we are here when your company is moving offices or premises. We also carry out office moves between cities. Pandy can also help with packing, moving materials and recycling. With our partner Beleco you can then easily rent furniture for the new office.
- Office moving help
- Packing of office materials
- Recycling of furniture and equipment
- Logistics and planning
- Carrying help and truck
Craftsmen
Pandy also offers help with craftsmen for offices. Perhaps you want to repaint the office, or need a plumber or electrician to install lamps. If you are renovating the office, you can get a quote for that too.
- Painter
- Electrician
- Carpenter
- Floor sanding